JO Property Control and Inventory Asst GL6

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United Nations Military Observer Group in India and Pakistan (UNMOGIP)

JOB OPENING-PROPERTY CONTROL AND INVENTORY ASSISTANT, GL-6  ISLAMABAD

 

Issuance Date: 08 September 2019

Deadline Date: 22 September 2019

Type of contract: Fixed Term Appointment

Department: SCSD (UNMOGIP)

Title: Property Control and Inventory Assistant

Grade: GL-6

Duty Station: Islamabad, Pakistan

 

Org. Setting and Reporting:

This position is located in the Property Management Unit, Supply Chain Management and service delivery Section, of United Nations Military Observers Group in India & Pakistan (UNMOGIP) in Islamabad. This position primarily involves the management of property control and inventory activities the mission. The Property Control and Inventory Assistant shall report to the Chief of Supply Chain Management & Services Delivery Section.  Within delegated authority, the Property Control and Inventory Assistant shall be responsible for the following duties:

Main Duties and Responsibilities:

 

Participates in receiving all deliveries of mission supplies; Conducts physical inspections and quality control of mission United Nations Property to ensure that all items are accounted for and in serviceable condition; Interacts with property management stakeholders and providers of services, in particular Self-Accounting Units, Procurement Section, Joint Logistics Operations Center, and Local Property Survey Boards, as appropriate; Prepares and submits R&I (Receiving and Inspection) reports, discrepancy reports, and disposal reports for the unit chief’s approval; Identifies anomalies and/or discrepancies and the details thereof, or any other reason for rejection and records in Damage Discrepancy Reports (DDR), ensures information is posted in the system and presented to the R&I supervisor and the procurement unit/section for immediate action; Processes Goods Receipt reports and R&I Reports in ERP (Enterprise Resource Planning) Inventory Management System; On a daily basis maintains accurate and auditable property records in the electronic inventory management system for property control and accountability in conformance with administrative instructions, guidelines, manuals and Standard Operating Procedures (SOPs); Updates all physical verification records and data entry in ERP Inventory Management System; Assist stakeholders with the application of property management policies and procedures to meet organizational standards and goals set up in the UN Directives and Guidelines and mission's (SOPs); Produces Business Object reports on monthly basis and whenever s/he is requested by supervisor; Drafts statements of requirements for contracts and services for disposal; Assists in monitoring the execution of contracts for the disposal of property and supplies, including all types of waste material; Assist Self Accounting Units (SAUs) in preparation of equipment write-offs and processing of write-off cases through relevant property survey boards; Assists in carrying out Board of Survey as and when required; Prepare statistical analysis and trend analysis on United Nations property; Supervises, provides guidance and trains junior team members; Reviews reports and makes recommendations; The incumbent also carries out other tasks as required.

Competencies:

 

Professionalism: Good understanding of Inventory, Receiving and Inspection, Disposal and Insurance management techniques and practices; proven analytical skills and ability to research and analyze data; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations;

Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. 

Accountability: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Qualifications:

 

Education:

High school diploma or equivalent is required. General training in administration, inventory/supply management, insurance, or accounting is highly desirable

 

Work Experience:

Candidate having minimum of 7 years of experience in the field of property management, inventory control, logistics management, two of which include progressively responsible experience in either property management, logistics, auditing, database systems or other related fields required. Hands-on experience in Enterprise Resource Planning (ERP) system especially Umoja is highly desirable. Experience in working with International Public Sector Accounting Standards (IPSAS), database administration in international operations preferably in UN field missions is desirable. Knowledge of Galileo Information Management System is a desirable. Strong skills in drafting correspondence and the use of databases, spreadsheets, and word processing applications is an added advantage. 

Languages:

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

 

Assessment:

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

 

Closing date:  22 September 2019

Applicants must apply by completing UN Personal History Profile (PHP) and forward your completed UN PHP application together with cover letter to unmogip2@un.org, Only applications received on the PHP format by the closing date will be accepted.

Please complete the UN Personal History Profile (PHP) on INSPIRA at https://inspira.un.org/

 

Instructions on completing the PHP are available in below link.

 

https://unmogip.unmissions.org/sites/default/files/instructions_for_how_to_create_php_on_inspira_1.pdf

Qualified female candidates are strongly encouraged to apply.

 

United Nations Considerations:

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.  The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship.  Candidates who have committed crimes other than minor traffic offences may not be considered for employment. 

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.


The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills.  Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

 

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.